Your EV charge gives you one.
EV fleet charging reconciliation, solved.
FleetCharge HQ pulls your vehicle, charger, payment, and energy data into one platform you control — with financial intelligence and cross-system analytics impossible to get anywhere else.
The problem
The gap that broke fleet finance.
BEFORE EVs
Diesel was simple.
One WEX statement. 38 fields. Gallons, price per gallon, vehicle, driver, odometer, cost per mile. Traceable to the penny. Auditor-ready in two hours.
AFTER EVs
Now you have EVs.
For every EV charge flowing through WEX, you get one useful field: the dollar amount. No kWh. No unit price. No vehicle ID. No session data. That's the gap that turns a 2-hour close into 15.
AND IT GOES DEEPER
The silos go deeper than statements.
Even with clean transactions, your data lives in disconnected systems. Geotab knows where vehicles went. ChargePoint knows what they charged. WEX knows what it cost. None of them know what the others know. The questions that matter — which drivers are wasting money on expensive charging, which vehicles caused last month's demand charge spike — require all three datasets in one place.
How it works
From raw CSV to audit-ready report in five steps.
Upload once. Reconcile everything.
Import your WEX statement and ChargePoint export as CSV. FleetCharge HQ maps every field automatically, detects duplicates, and flags anything missing before you've touched a spreadsheet.
The engine finds what's missing.
Our reconciliation engine links each WEX EV payment to the charging network session that generated it — attaching kWh, vehicle, driver, and cost-per-kWh to every charge. 75–85% auto-matched. The rest surface in a prioritized exception queue, each item with enough context to resolve in under 60 seconds.
Every number shows its confidence.
Each transaction gets a confidence score. Every report gets a data completeness badge — showing exactly how much of your EV cost-per-mile is based on metered network data versus estimates. You stop hiding uncertainty and start quantifying it.
Intelligence no single system could produce.
By correlating vehicle data, charger data, and payment data in one place, FleetCharge HQ surfaces insights that are impossible to generate from any of those systems alone — which drivers are spending more than they need to, which vehicles caused last month's demand charge spike, which EV's battery is degrading toward a residual value write-down.
The report your CFO stopped asking for.
Pull the EV vs. diesel cost-per-mile comparison by vehicle class, depot, or route. Export to QuickBooks with your exact GL mapping. Generate an audit package that gives your auditor one document instead of a scrapbook.
Differentiators
Built for fleet finance, not fleet ops.
WEX pays it. We explain it.
WEX processes your EV charges. FleetCharge HQ enriches them — matching each payment to the charging session that generated it, and attaching the kWh, vehicle, and cost-per-kWh that WEX doesn't provide. The missing fields, found.
Transparency is a feature, not a disclaimer.
Every matched transaction displays its confidence score and match rationale. Every report shows a data completeness badge — green for metered, yellow for estimated. You always know what you're signing off on before it hits the GL.
From scrapbook to source document.
Every match, manual override, and approval is timestamped and immutable. When your auditor asks how you determined kWh for an EVgo session, you click one button and show them the chain of evidence — not a 47-tab workbook.
Cross-system analytics
Some questions can't be answered by any single system.
We built the one that can.
By correlating vehicle data, charger data, and payment data in one place, FleetCharge HQ produces intelligence that is literally impossible to generate from Geotab alone, ChargePoint alone, or WEX alone. The examples below show the kinds of insights this produces — surfaced automatically, with the source data one click away.
DRIVER BEHAVIOR
Example
Driver Smith's charging cost $47 more than optimal this month.
Chose EVgo ($0.43/kWh) over available ChargePoint ($0.32/kWh) on 6 occasions. Switching networks would have saved $47.20 across 14 sessions.
DEMAND CHARGES
Example
The 4:30pm return window caused 73%of March's demand charges.
Vehicles V-0042, V-0043, and V-0044 simultaneously pushed depot load 18kW over contract on 12 days. Staggering two vehicles to 7pm would save approximately $135/month.
FRAUD DETECTION
Example
Fleet card ••6471 used 62kmfrom the assigned vehicle's location.
Card charged $14.55 at EVgo Santa Barbara at 2:15pm. Vehicle V-0043 telematics shows it parked at the Ventura depot at 2:18pm.
LIVE TCO
Example
EV fleet CPM is $0.041 — 78% below diesel, exceeding the 65% projection.
At current performance, the EV program is generating $2,340/month more savings than the original 18-month-old planning model forecast.
These insights require correlated data from vehicles, chargers, and payments. No fleet card alone, no telematics platform alone, and no charging network alone can produce them. FleetCharge HQ is the only platform that connects all three — under the fleet's own control.
Data sovereignty
Your fleet generated this data. It should belong to your fleet.
Not in an OEM's cloud. Not in a charging network's portal. Yours.
Every byte of your fleet's data lives in your own isolated database environment. You can see exactly what FleetCharge HQ holds, where it came from, and who has accessed it. You can export everything — every transaction, every insight, every telematics event — in open formats at any time. No lock-in. No export fees. No data resale. Ever.
- Isolated database — your data is never co-mingled with other customers
- Full export — every table, every record, CSV or JSON, any time
- No data resale — we don't share or aggregate your operational data with anyone
Positioning
We're not another fleet platform.
FleetCharge HQ is the only platformthat connects vehicle data, charger data, and payment data — under the fleet's own control.
Voice of the customer
What fleet controllers say.
“The total willingness to pay — if someone solved all of this coherently — is north of $12,000 per month. I'd pay that. My CFO would approve that. The business case writes itself.”
“My EV audit trail is not an audit trail. It's a scrapbook.”
“When my CFO asks 'are the EVs actually saving money?' — I have a number. But I have to caveat it. He wants a clean number. I can't give him one.”
“Diesel: WEX statement, QuickBooks, done. EV: four portal exports, a Geotab CSV, and a 47-tab spreadsheet. That's the gap.”
Pricing
Priced per vehicle. Built for fleets.
Essentials
For fleets starting their EV reconciliation journey.
- Fleet card import — WEX CSV (diesel + EV)
- Charging network session import (ChargePoint)
- Vehicle Master (all external ID mapping)
- Auto-matching engine with confidence scoring
- Exception queue with review workflow
- Immutable audit trail
- EV + diesel transaction view + CSV export
- Isolated customer database
- Full data export at any time
Professional
For fleets that need to answer 'Are our EVs saving money?' — and understand why.
- Everything in Essentials
- EV vs. diesel CPM report (with data completeness badge)
- Multi-network ingestion (EVgo, Blink, depot OCPP)
- Geotab / Samsara telematics integration
- Home charging reimbursement (IRS/CRA-compliant)
- Driver charging cost analysis
- Demand charge attribution
- Live TCO comparison
- Charging fraud detection
- QuickBooks / Xero export with GL mapping
- Budget variance analysis
- Data governance dashboard
Enterprise
For fleets where energy cost is a material line item requiring CFO-grade documentation.
- Everything in Professional
- Battery health financial impact tracking
- Infrastructure scaling forecast
- Vehicle replacement timing model
- One-click audit package generator (PDF with source index)
- Multi-entity / multi-depot portfolio view
- Custom GL mapping (segment-level, effective-date aware)
- ERP integration (SAP, NetSuite)
- ESG / carbon emissions reporting (with grid mix data)
- API access
- Self-hosted deployment option
- Role-based access control with approval thresholds
- Priority implementation support
Pricing covers all vehicles — diesel, electric, hybrid, and alternative fuel. We price per vehicle because the problem is fleet-wide, not just EV-specific.
Your CFO is still waiting for a clean answer.
FleetCharge HQ gives fleet finance teams the reconciliation engine, the audit trail, and the CPM report they've been building in spreadsheets for years.
Currently in early access with select fleet finance teams. No credit card required.